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Open Positions at First Coral Gables

CHURCH RECEPTIONIST

First Coral Gables is seeking a receptionist for our church office. The receptionist plays a vital role in creating a welcoming and organized environment for all who enter or contact our church office. This part-time (16 hours/week, Monday through Thursday, 10am to 2pm) position will report to the Executive Director. Professionalism, discretion, and a spirit of hospitality are essential. An FDLE background screening is a requirement of the hiring process, as this person will interact with children and youth at the front desk.

GENERAL RESPONSIBILITIES

Reception & Hospitality

  • Greet visitors in person with warmth and professionalism

  • Answer and direct phone calls to appropriate staff members or lay leaders

  • Monitor front door or buzzer system for deliveries or guests

  • Maintain a tidy, welcoming front office and lobby area

Administrative Support

  • Sort and distribute incoming mail and packages

  • Prepare outgoing mail and manage postage supplies

  • Copy, print, and prepare materials for Sunday worship (bulletins, inserts, flyers, etc.)

  • Maintain office supply inventory and reordering as needed

  • Enter visitor and new member information into church database

  • Assist with seasonal mailings (Christmas cards, stewardship letters, etc.)

  • Log prayer requests received by phone or in person and pass to pastoral staff

  • Support the Executive Director or staff with tracking attendance, RSVPs, or forms

  • Assist with printing and assembling materials for ministries

Communication & Scheduling

  • Serve as point of contact for outside groups using church facilities (in coordination with Executive Director)

  • Update internal directories or contact lists when requested

  • Assist with light editing/proofreading of weekly emails or announcements

Qualifications

  • Excellent interpersonal and communication skills

  • Organized and detail-oriented

  • Comfortable using email, phone systems, and basic office technology

  • Prior office or receptionist experience preferred

  • Bilingual (English/Spanish) is a plus

  • A kind spirit and a heart for serving others

Submission

To apply for this position, please submit your cover letter and resume by email to Senior Pastor Hedy Collver, or contact her at:

Rev. Dr. Hedy Collver
Senior Pastor
First United Methodist Church of Coral Gables
536 Coral Way
Coral Gables, FL 33134
phone: 305.445.2578